Billing & Accounts
A clearer picture of every payment.
Manage invoices, configured GST and taxes, advances, refunds, discounts, split and partial payments, expenses, vendor payments, daily cash reports and operational profit and loss summaries.
What’s included
- Guest invoices
Create itemised room and service invoices from recorded guest charges.
- GST & tax configuration
Apply the property’s configured GST or other tax rates, tax identifiers and invoice details.
- Advance payments
Record booking deposits and allocate the advance against the guest’s final bill.
- Refunds
Record full or partial refunds with the amount, payment method, reason and reference.
- Discounts
Apply authorised fixed or percentage discounts to eligible charges and invoices.
- Split payments
Settle one invoice using multiple payment methods or divide charges between payers.
- Partial payments
Record instalments and keep the remaining amount visible until the bill is settled.
- Expense management
Record operating expenses with date, category, amount, notes and payment source.
- Vendor payments
Track supplier bills, payments, outstanding amounts and payment references.
- Daily cash report
Summarise cash received, refunds, expenses and the expected closing cash balance.
- Profit & loss summary
Review an operational income-and-expense summary based on transactions recorded in the system.
- Guest folios
Maintain a running folio of room charges, taxes, payments, discounts and adjustments.
- Charge posting
Post room rent, food, services, add-ons and other property charges to the correct folio.
- Room & folio transfers
Move eligible charges or balances between rooms and guest folios with a recorded history.
- Invoice numbering
Use the property’s configured invoice series and numbering pattern for generated invoices.
- Tax-inclusive & exclusive pricing
Calculate configured taxes for rates entered as inclusive or exclusive of tax.
- Credit notes & adjustments
Record approved billing corrections and credit adjustments with supporting reasons.
- Payment methods
Record cash, card, bank transfer, UPI and other configured payment methods.
- Payment status tracking
Identify unpaid, partially paid, paid, refunded and cancelled financial records.
- Accounts receivable
Track company, agent and guest balances that remain due after billing.
- Outstanding balance ageing
Review open receivables by age to support payment follow-up.
- Company & travel-agent billing
Prepare eligible bills against configured company or travel-agent accounts.
- Vendor ledger
Review supplier bills, payments and outstanding vendor balances in one place.
- Cash & bank accounts
Allocate recorded receipts, expenses and vendor payments to configured cash or bank accounts.
- Petty cash
Record small operational payments and monitor the property’s petty-cash activity.
- Shift closing
Reconcile front-desk collections, refunds and handover amounts for each configured shift.
- Revenue reports
Review recorded room, restaurant and service revenue by date and category.
- Tax reports
Summarise taxable values and configured taxes to support review and filing preparation.
- Data export
Export supported invoice, payment, expense and report data for further review or accounting workflows.
- Permissions & audit history
Restrict financial actions by staff role and retain a history of important billing changes.